Job Description


Reports to and is under the direct supervision of the Director of Administration & Finance and is accountable to the Church Treasurer

Primary Objectives:

To facilitate the ministries of College Church through:

  1. Maintaining accurate financial records;
  2. Maintaining proper accounting procedures including dual control;
  3. Extensively use various modules of Shelby Financials,
  4. Filing necessary tax returns on a timely basis;
  5. Overseeing the Accounting Assistant;
  6. Occasionally swapping responsibilities to ensure cross-training and sound accounting practice;
  7. Interfacing with the external and independent auditors to ensure our processing meets their standards; and
  8. Working closely with the Director of Administration & Finance on all accounting issues

Principal Duties

Contributions and other revenue

  • Process contributions on a timely basis, verifying the Sunday counts of the auditors
  • Process registration payments and refunds; process rental property income
  • Scan checks and send digital deposit to bank
  • Post contribution to congregant’s record reflecting fund designated
  • Maintain electronic giving sight, changing designations as needed and interface with third party processor
  • Talk with congregants with questions regarding their contributions
  • Reconcile church’s checking account statement
  • Review and process year end contribution statements

Payroll processing

  • Oversee payroll process to ensure accuracy of input into the payroll module; review output before final payroll is run
  • Submit federal and state payroll taxes through EFTPS and quarterly filings on a timely basis
  • Assist with W-2s, 1099s
  • Monitor employee 403(b) eligibility and notify Director of Administration & Finance of any needed actions

General ledger

  • Keep the information in the general ledger accurate and current
  • Crate and post journal entries
  • Update chart of accounts and budget information as necessary
  • Review and post all journal entries generated by the other Shelby modules
  • Prepare monthly treasurer report and other financial reports for CCIW management

Interface with external auditor

  • Prepare as much information for auditor ahead of their field visit in digital formats
  • Answer questions and provide information for them as requested
  • Review audit draft to ensure accuracy
  • Process audit entries as required and maintain fixed asset schedules
  • Touch base throughout the year with the external auditors as necessary

Supervise, assist and mentor the Accounting Assistant

  • Provide help and training, and review work as necessary
  • Keep Accounting Assistant apprised of new initiatives or accounting work required
  • Occasionally, switch responsibilities (contributions versus payables) to assure dual control


  • Process resale shop daily sales, sales tax returns, and other reports as required
  • Prepare resale shop financial statement


Ideal candidate will have significant fund accounting experience, ability to explain accounting in layman’s terms, ability to work well with others; strong motivation to see things done accurately; managerial experience, demonstrated high level of ability using Excel including formulas, Word, Outlook all in Office 365. Experience with Shelby Financials and Arena would be helpful. Ability to raise concerns and keep supervisor informed. All applicants must sign our Statement of Faith and Standards of Conduct.


We offer 12 paid holidays, vacation time, personal time, sick time as well as medical insurance, FSA, vision, dental and life insurance/ltd. Employees also have the option of our 403b Retirement plan. The medical benefits add approximately another $30,000 of non-taxable wages.

To apply:


Experience Required
11 – 15 years
Education Required
Bachelor’s degree
Job Type

Wheaton, Illinois
Church Size